Jobs Account Clerk II

Department
Auditor's Office

Salary
$19.38 - $/hour

Status
Full-time

Location
Courthouse: 227 South 6th Street, Council Bluffs

Posted
6/10/2021
Apply Online

Summary

Responsible for the detailed maintenance and auditing of accounts and related clerical duties to ensure accurate processing of account payable claims.

Essential Functions

Ensure accounts payable claims follow all County, State and IRS guidelines. 


Code all accounts payable claims for proper 1099 accounting. 


Ensure accounts payable claims are not duplicates and work with departments to make any needed corrections. 


Present accounts payable claims for all County departments to the Board of Supervisors for approval and process and pay approved claims according to established departmental procedures. 


Reconcile documents in order to balance separate expenditure accounts with overall expenditures.

 

Prepare and issue payments of claims as required according to established policies and procedures. 

 

Prepare deposits and miscellaneous receipts for submittal to the Treasurer’s Office.

 

Prepare various reports by compiling data from departmental records, in order to meet county, state and federal requirements. 


Set up and maintain vendor files according to established policies and procedures.

 

Provide guidance in various departmental tasks, including, but not limited to, correcting operating problems and ensuring the maintenance of departmental performance standards.

 

Develop and forward all revenue reports, including but not limited to expenditure and budget status reports, to departments and the Board of Supervisors, as needed.


Prepare, edit and forward all 1099’s, 1042’s and IRS B-notices to federal departments as required.

Assist Finance Officer as directed including but not limited to:  TIF’S, budget preparation and maintenance, county property tax preparation, valuation and real estate maintenance, and related financial reports.

Assist the State Auditors in obtaining necessary documentation for County audit.

Assist with general elections as needed.

Assist in the real estate and plat map areas as needed.

Answer the telephone, take messages, refer callers to appropriate source for assistance or provide information to callers according to departmental procedures, as needed.

Greet individuals who come to the department, determine their needs, direct them to the appropriate source for assistance and/or independently answer their questions and provide information as requested.

Operate standard office equipment in the performance of job duties, i.e. fax machine, copier, personal computer, calculator, etc.

Maintain established file system by accurately filing required documents according to numerical or alphabetical order.


MARGINAL FUNCTIONS:

 

Perform other duties as directed or as the situation dictates.

Essential Knowledge, Experience, and Ability

Knowledge of routine office procedures, standard clerical techniques and office equipment.

 

Knowledge of and ability to utilize accounting/bookkeeping principles and procedures.

 

Knowledge of and ability to utilize proper telephone etiquette.

Knowledge of the English language, proper grammar, spelling and punctuation.

 

Ability to learn applicable sections of the Code of Iowa in the performance of job duties.

 

Ability to perform basic input and retrieval functions utilizing a personal computer.

 

Ability to perform accurate mathematical calculations such as addition, subtraction, multiplication and division, using a calculator, ten-key adding machine or manually.

 

Ability to post numerical data accurately.

 

Ability to understand and follow both oral and written instructions.

 

Ability to communicate effectively both orally and in writing.

 

Ability to perform job duties with thoroughness, accuracy and attention to detail.

 

Ability to establish and maintain effective working relationships with the general public, government officials, supervisors and fellow employees.

 

Ability to maintain the confidentiality of all departmental communications, documents and transactions.

 

Ability to manage frequent interruptions while using good judgment and maintaining work efficiency.

 

Ability to maintain complex departmental records, reports and correspondence.

 

Ability to plan and organize a personal work schedule, set priorities and meet deadlines.

 

Ability to deal with the general public in a courteous and tactful manner.

 

Ability to type accurately using a typewriter, word processor and personal computer.

Essential Education, Certification, and/or Licenses

Must possess a high school diploma or GED equivalent.

Must possess a valid driver's license at the time of hire and maintain it throughout the course of employment.  Incumbent may be required to travel to election polls to assist, deliver and pick up supplies.

One year experience in accounting is preferred.

I’ve built lasting friendships. I’ve gained a wealth of knowledge from training and experiences that could only be learned on the job.

Camber, Clerk II
Planning and Development
20 Years with Pottawattamie County